Skip to content
Rainfir

Staffing & recruitment

Built for the way staffing actually runs.

Staffing is a speed business. The agency that screens, responds and submits first usually wins the placement.

Rainfir automates the operational work around that — so your recruiters spend their day on candidates and clients, not on data entry.

The workflow

The modern staffing operation

One pipeline, from first touch to placement. Automated where it is repetitive, human where it is judgement.
  1. 01

    Candidate enters pipeline

    Sourcing

    From a job board, referral, career page or inbound email — captured once, in one place.

  2. 02

    AI screens & categorizes

    AI

    Resumes are parsed, matched against requirements, and ranked against the role.

  3. 03

    Automated outreach

    Messaging

    Personalized first contact goes out immediately, in your voice, with recruiter approval rules.

  4. 04

    Interview scheduling

    Calendar

    Calendars are checked, slots offered, confirmations and reminders handled automatically.

  5. 05

    ATS updated automatically

    ATS

    Every status change is written back. No one re-types a record that already exists.

  6. 06

    Recruiter gets notified

    Notification

    The team is pulled in exactly when a human decision is needed — not before.

  7. 07

    Candidate moves forward

    Pipeline

    The pipeline advances on its own, and the next step is already in motion.

Before we start

What the week looks like today.

Manual today

  • Manual candidate screening
  • Repetitive outreach
  • Data entry
  • ATS updates
  • Interview scheduling
  • Follow-ups
  • Disconnected systems
  • Manual reporting

Eight things competing for the same hour — and none of them fill a role.

One intelligent workflow

  1. IntakeOne source of truth
  2. ScreenRanked automatically
  3. EngageSequenced outreach
  4. UpdateSystems stay in sync

The same work, running without anyone pushing it forward.

Use cases

Where staffing teams start.

Each of these is a self-contained build. Most clients begin with one and expand once it proves out.

  • Resume screening at volume

    Parse inbound applications, match against requirements, and rank candidates before a recruiter opens the file.

  • Job board & inbound capture

    Bring applicants from every source into one pipeline with the same fields, tags and ownership rules.

  • Candidate outreach sequences

    Personalized first contact and follow-up that stops the moment a candidate replies.

  • Interview scheduling

    Availability, invites, confirmations, reminders and reschedules handled without an email thread.

  • ATS and CRM hygiene

    Status changes, notes and documents written back automatically so records stay current.

  • Submittal & placement reporting

    Live dashboards for submittals, interviews, placements and recruiter throughput.

  • Client and vendor portals

    A branded place for clients to review candidates, approve interviews and track roles.

  • Compliance & document collection

    Automated requests, reminders and validation for the paperwork every placement needs.

Who it changes things for

Everyone on the desk feels it differently.

Owners & principals

More placements per recruiter without a proportional increase in headcount, and a live view of pipeline health.

Recruiting managers

Consistent process across the desk. Nothing stalls because someone was busy, and reporting stops eating Mondays.

Recruiters

A shortlist waiting instead of an inbox to sort. Less admin, more conversations with people who can actually be placed.

Operations & back office

Clean data that moves between systems once, so onboarding, compliance and invoicing stop chasing corrections.

The shift

Before Rainfir, with Rainfir.

Before Rainfir

With Rainfir

  • Manual screening
    Automated screening
  • Manual data entry
    Automated workflows
  • Disconnected systems
    Connected systems
  • Repetitive follow-ups
    Intelligent follow-ups
  • Spreadsheet reporting
    Live dashboards
  • Slow candidate response
    Faster response

Questions

Straight answers.

  • Is Rainfir a staffing agency?

    No. Rainfir is a technology company. We build the software and automation that staffing and recruitment businesses run on — we never compete with you for placements.

  • Do we have to replace our ATS or CRM?

    No. We work with the systems you already own. Most engagements start by connecting them properly and automating the work happening between them.

  • Which systems can you integrate with?

    Applicant tracking systems, CRMs, job boards, email and calendar platforms, e-signature, payroll and finance tools. If a system has an API — or an export — it can usually be connected.

  • Does AI make decisions about candidates?

    AI handles the reading, sorting and drafting. Recruiters make the decisions. Every automated step can be configured to require human approval, and the logic is written down rather than hidden.

  • How do engagements usually start?

    With a short discovery on one workflow — normally the one costing your team the most hours. We scope the smallest useful build, ship it, then expand from what works.

  • How do you work with US clients?

    Rainfir works with US staffing companies across time zones, with meaningful overlap with the US business day and delivery capability from our engineering team in India.

Contact

Have a process worth improving?

Tell us what’s slowing your team down. We’ll explore whether technology can make it simpler.

Start a Conversationteam@rainfir.com